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GTC Quotation &
Ordering System
Enhanced
Edition
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This system is supplemental to
GTC Invoicing System. It is designed for SMEs to
prepare quotation, sales order & purchase order. Integrated with GTC
Invoicing System all stocks can be kept at reasonable level.
Catalog :
PDF File
Functions:
SALES
CONTROL
- Quotation Entry and
Sales Order Entry :
user friendly data entry interface
- support multi warehouse
- support multi-currency : invoice currency can be
different from default currency and exchange rate can be edited daily as per
spot rate
- invoice item support service item or remark item
- support multi stock selection
- stock sales costing methods including average cost, standard
cost and last purchase price, can be determined by user. The authorized user can
modify the cost price for each transaction
- 3 level accumulated discounts
- last price for each customer
to all stocks will be
recorded and be automatically used in next transaction
- user can
press F7 to call Last Price File and to select one/multiple record(s) from the
File. The selected records will be posted to the current transaction
automatically
- warning signal to user when over credit limit or on hand
quantity less than safety quantity
-
remark field supports large detail information
- display format of stock unit price and stock quantity can
be pre-set
-
invoice content can copy from the existing quotation and sales order
- partial
shipment status can be managed if the sales invoice (GTC Invoicing System) is copied from a sales order
- support detail information input: salesman, payment terms, payment methods,
ship via, order number, currency, exchange rate, freight charge and other
charge, etc
- user can search customer, vendor or stock easily by code,
name or even telephone number
- pre-set 3 types of invoice format which can be modified by user
PURCHASES CONTROL
- Purchase Order Entry :
user friendly data entry interface
- support multi-currency: invoice currency can be
different from default currency and exchange rate can be edited daily as per
spot rate
- invoice item support service item or remark item
- support multi stock selection
- 3 level accumulated discounts
- last price for each vendor
to all stocks will be
recorded and be automatically used in next transaction
-
user can press F7 to call
Last Price File and to select one/multiple record(s) from the File. The selected
records will be posted to the current transaction automatically
-
remark field supports large detail information
- display format of stock unit price and stock quantity can
be pre-set
-
invoice content can copy from the purchase order
- partial
shipment status can be managed if the vendor invoice (GTC Invoicing System) is copied from a purchase
order
- support detail information input: salesman, payment terms, payment methods,
ship via, order number, currency, exchange rate, freight charge and other
charge, etc
- user can search customer, vendor or stock easily by code,
name or even telephone number
- pre-set 3 types of invoice format which can be modified by user
CUSTOMER / VENDOR MANAGEMENT
- detail customer /
vendor contact information
management
- detail customer's contact history / vendor's contact
history
- pre-set
salesman, dealer, payment terms, payment method, ship via, credit status, credit limit,
district and monthly
closing date
- support six types of Customer/Vendor Mailing Label printing STOCK
CONTROL
-
stock code max to 30 digits or characters
- support multi
warehouse, each stock can be stored in
different warehouse
- Stock Transfer
Entry: each stock can be transferred
from one warehouse to another
- Stock Take Entry
supports import text file generated from data collector or input directly
- independent interface for
Stock Adjustment entry
- support two level stock unit, e.g. 1 box have 12 PCs
- different unit price for large unit and small unit. The
unit price can be in foreign currency
- data of length, width and height for a stock can be input
for CBM calculation
- support common barcode formats, e.g. EAN-13, UPC, etc
- can import stock image
of common
formats: BMP, TIF, GIF JPG etc.
- support three types of Barcode Label printing STOCK
PRICE CONTROL
- up to 4
levels accumulated discounts each stock. User can input either discount rate or
discount unit price for a stock. For example, 2% off for over 10
pieces, 5% off for over 20 pieces, 10% off for over 50 pieces and 15% off for
over 100 pieces, or discount unit price at $10 for over 10 pieces, $9 for over
20 pieces, $7 for over 50 pieces, $5 for over 100 pieces.
-
user can pre-set different stock
unit price to different customers. Last selling price, quantity, bill no and date will be showed to user for reference
TAXATION
CONTROL
- support VAT tax for mainland China
- support sales tax
JOB CONTROL
- each transaction can be assigned to designated Job to
generate sales, purchase, income and expense figures for analysis
DETAIL
REPORTS FOR ANALYSIS
- Quotation Reports
- Sales Order Reports
- Purchase Order Reports
-
Customer/Vendor Reports
- Stock Reports
Features:
CLIENT/SERVER
ARCHITECTURE
-
client/server architecture : support SQL Server Database with higher speed and
large capacity
- database server support MS Windows 2000/2003/XP/Vista, Linux/Unix
and MacOS X
EXPORT/IMPORT DATA - OTHER COMPANY/LOCATION
- data in master files / transaction files can be exported to
other GTC systems (same version) with designated date range
- export data
can be directly
e-mail to designated person or upload to FTP Server
- import data from other GTC systems
- export / import function can consolidate the data in
different locations
EXPORT/IMPORT DATA - OTHER FORMAT FILES
- data can be exported to many other
common format files :
Text
file, HTML
file,
MS
Excel
file,
MS
Word
file,
Symbolic
Link file,
DIF
file, Lotus
1-2-3 file,
QuattroPro
file, SQL
file,
XML
file,
MS
Access file,
Rich
Text file,
SPSS
file, PDF
file, and LDAP file
- master data
files can be
imported from many other common format
files :
Paradox
file,
Dbase
file, Text file,
HTML
file,
MS Excel
file,
MS
Word file,
Lotus
1-2-3 file,
QuattroPro
file,
XML
file,
MS
Access file and
ADO
file
ADVANCE SEARCH
- user can search a master record (e.g. a customer, a vendor)
by just defining partial information in a designated field. For example, user
can search the customers with English Name [Printing]. Search Type can be [Exact
Match], [Partial Match at Beginning] and [Partial Match Anywhere]
- user can search a transaction record (e.g. a voucher) by just defining partial information in a designated field. For
example, user can search the voucher with cheque no. [938128]. Search Type can
be [Partial Match at Beginning], [Partial Match Anywhere], [=], [<>], [<],
[<=], [>], [>=]
REMARK FILE
- user can pre-set the remark's content
in Remark File for common use
USER
LOG CONTROL
- all
executed actions are recorded and can be checked under
User Log Control
- no of
modification, modified person and modified time for each record are recorded
USER
SECURITY CONTROL
- each function for different user can be set to
read, new, edit or delete in User Security Maintenance
- sales transactions / reports and purchase transactions /
reports can be restricted to
access
SEND REPORTS BY E-MAIL
- all reports can be sent out via e-mail to designated person
which can be selected from e-mail system's address book or from Customer
File / Vendor File.
REPORT DESIGNER
- all printout formats can be modified by user via built-in
Report Designer
- all reports can be exported to the formats of Excel, RTF,
TXT, BMP, JPG, TIF, CSS2, Lotus123, Quattro, PDF (English only), HTML and text
file
POWERFUL
DATABASE TOOLS
- built-in backup and restore functions
- transaction auditor: to verify and
correct database error caused from electric or hardware problems
MULTIPLE
LANGUAGE INTERFACE
- support English, Traditional Chinese (BIG 5) and Simplified
Chinese (GB)
- data fields
support bilingual language: Chinese and English. The interfaces and reports will be displayed
according to the selected language
OTHER
FEATURES
-
online update technology used, transactions modified by authorized user will be
updated directly to GL
- accounting period locking function : all transactions in
locked accounting period can't be modified
- True 32Bit Application, no run time library needed
- print
cheque function : payee can be customer/vendor/staff. Amount in words
automatically generated after the amount input
- fully integrated with GTC Accounting System, GTC Invoicing
System, GTC Retailing System and GTC Production System
System
Requirements:
- Intel Pentium II 450 or faster compatible computer
- 64MB RAM or above (256MB recommended)
- 120MB Hard Disk Space
- 1024 x 768 resolution
- DVD-ROM
- USB port
- MS Windows 2000/XP/Vista or 100% compatible Operating
System
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Send
mail to support@gtcl.com.hk with
questions or comments about this web site.
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