GTC Invoicing System            Simplified Edition

GTC Invoicing System Simplified Edition is inherited from GTC Invoicing System Professional Edition. It is designed to prepare sales invoice, vendor invoice, account receivable, account payable and stock management. To cope with compressive business environment, GTC Invoicing System Simplified Edition supports multi currency, multi language and multi taxation. User friendly interface minimize learning time. 

Functions:

MULTI COMPANY CONTROL
    - Multi Company Control is to handle different data files for different companies or different financial years

SALES INVOICE & VENDOR INVOICE CONTROL
    - user friendly data entry interface
    - support multi-currency:  invoice currency can be different from default currency and exchange rate can be edited daily as per spot rate
    - invoice item supports service item
    - allow to input salesman, payment terms, payment methods, ship via, order number, currency and exchange rate, etc
    - 3 level accumulated discounts
    - user can search customer, vendor or stock easily by code, name or even telephone number
    - previous transaction price for each customer/vendor will be recorded and be automatically used in next transaction
    - link with account receivable/account payable to generate transaction Journals
    - invoice content can copy from other invoices
    - invoice remark can input large items 
    - pre-set 3 types of invoice format which can be modified by user

ACCOUNTS RECEIVABLE / ACCOUNTS PAYABLE CONTROL
    - independent interface for settling A/R Payment and A/P Payment
    - A/R Payment Entry and A/P Payment Entry support foreign currency, exchange difference is automatically calculated
     - detail customer / vendor contact information management
    - detail customer's contact history / vendor's contact history
    - pre-set salesman, dealer, payment terms, payment method, ship via, credit status, credit limit, district and monthly closing date
    - link with invoice transaction, outstanding invoices can be displayed automatically 
    - support six types of Customer/Vendor Mailing Label printing

CUSTOMER/VENDOR CONTROL
    - customer/vendor information keeping
    - pre-set payment terms, payment method, credit limit and monthly closing date
    - auto-link with invoice transaction, outstanding invoices can be displayed automatically
    - reports for customer include: Customer Balance Report, Customer Outstanding Invoice Report, Customer Aging Report, Customer Statement & Customer Mailing Label, etc.
    - reports for vendor include: Vendor Balance Report, Outstanding Vendor Invoice Report & Vendor Mailing Label, etc.

STOCK MANAGEMENT
    - support two level stock unit, e.g. 1 box have 12 PCs
    - different unit price for large unit and small unit
    - support many kinds of barcode format, e.g. EAN-13, UPC, etc
    - can import stock image & support multiple graphic format: BMP, TIF, GIF JPG etc.

STOCK PRICE CONTROL
    - up to 4 level accumulated discounts for each stock. For example, 2% off for over 10 pieces, 5% off for over 20 pieces, 10% off for over 50 pieces and 15% off for over 100 pieces

SALESMAN COMMISSION CONTROL
    - salesman commission can be pre-set in customer file
    - commission for salesman will be automatically filled when an invoice issued. Commission can also temporarily modified by user

TAXATION CONTROL
    - support VAT tax for mainland China
    - support sales tax for many countries

DETAIL REPORTS FOR ANALYSIS
    - Account Receivable Reports
    - Account Payable Reports
    - Stock Reports
    - Sales Analysis Reports
    - Purchase Analysis Reports
    - Staff / Salesman Reports

Features:

CLIENT/SERVER ARCHITECTURE
    - client/server architecture : support SQL Server Database with higher speed and large capacity
    - database server support MS Windows 2000/2003/XP/Vista, Linux/Unix and MacOS X

REMARK FILE
    - user can pre-set the remark's content in Remark File for common use

USER LOG CONTROL
    - all executed actions are recorded and can be checked under User Log Control
    - no of modification, modified person and modified time for each record are recorded

USER SECURITY CONTROL
    - each function for different user can be set to read, new, edit or delete in User Security Maintenance
    - sales transactions / reports and purchase transactions / reports can be restricted to access

SEND REPORTS BY E-MAIL
    - all reports can be sent out via e-mail to designated person which can be selected from e-mail system's address book or from Customer File / Vendor File.

REPORT DESIGNER
    - all printout formats can be modified by user via built-in Report Designer
    - all reports can be exported to the formats of Excel, RTF, TXT, BMP, JPG, TIF, CSS2, Lotus123, Quattro, PDF (English only), HTML and text file

POWERFUL DATABASE TOOLS
    - built-in backup and restore functions 
    - transaction auditor: to verify and correct database error caused from electric or hardware problems

MULTIPLE LANGUAGE INTERFACE
    - support English, Traditional Chinese (BIG 5) and Simplified Chinese (GB)
    - data fields support bilingual language: Chinese and English. The interfaces and reports will be displayed according to the selected language

OTHER FEATURES
    - online update technology used
    - True 32Bit Application, no run time library needed
    - print cheque function: payee can be customer/vendor/staff. Amount in words automatically generated after the amount input
 

System Requirements:
    - Intel Pentium II 450 or faster compatible computer
    - 64MB RAM or above (256MB recommended)
    - 120MB Hard Disk Space
    - 1024 x 768 resolution
    - DVD-ROM
    - MS Windows 2000/XP/Vista or 100% compatible Operating System

　

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